Increase Team Effectiveness with Powerful Productivity Tools Using Knowledge Management & Social Collaboration
In addition to its powerful Project Management capabilities, PowerSteering offers numerous features that contribute to the efficiency of project teams.
Leverage Past Success With Knowledge Management
As a central archive for all project-related information, PowerSteering provides clients with tremendous opportunities to reuse the “artifacts” of completed projects and apply lessons learned to continuously improve project delivery processes. Key capabilities in this area include:
- Find Similar Projects – PowerSteering’s “Find Similar Projects” feature automatically searches the database for similar projects based on matches in the project name and objective statement. This enables teams to benefit from the deliverables and lessons learned from past projects, and tap into the expertise of others in the organization who have managed similar efforts. One client that required project managers to search for similar projects before launching a new one found this helped reduce project cost & cycle time by over 20%.
- Project Replication – Successful completed projects can be automatically duplicated and pushed as project candidates to other locations, business units, or functions to maximize the benefit achieved across the organization. This eliminates the need to manually recreate best practice projects, while allowing clients to define their own workflows for how replication candidates are reviewed, approved, communicated and tracked.
- Best Practices – PowerSteering provides a built in “Best Practice” capability that makes reuse of effective projects and documentation easy. Items tagged as “Best Practice” receive extra weighting in search results and are highlighted reports by a Best Practice icon.
Of course, one of the most powerful ways to leverage lessons learned is to embed them directly in your project lifecycle processes. PowerSteering’s high level of configurability makes it easy to update templates and workflows as your organization continuously refines its project and portfolio management practices.
Improve Project Team Productivity with Social Collaboration
PowerSteering also provides a strong platform for collaboration. Through the system, team members anywhere in the world can work together on projects and deliverables, while PowerSteering’s sophisticated security and permission settings ensure only the right people have the privileges to view and change information. Other key capabilities for social networking & collaboration that we see clients use most often are:
- Document Management – PowerSteering provides full document management. Documents can be added to projects, tasks, milestones, libraries, and training repositories. PowerSteering supports: check in, check out, version control, email facilitated approval workflow, best practice nomination and full text search. Any file type can be stored as a document; also supported are URLs that reference external document sources.
- Discussion Threads – Discussion Threads allow unstructured conversations to occur among dispersed teams, with dialog getting captured in the system in a context-relevant manner (e.g., linked back to users who were part of the discussion, the project they were conversing about, etc.) that is also fully searchable. Should they happen to identify a need for a formal remediation of any kinds, Discussions can be elevated to Issues or Risks in the system at a click.
- Notifications & Alerts – One of the primary benefits of social media is allowing users to passively monitor topics and information relevant to them. PowerSteering provides this capability by allowing users to set in-system and email notifications for when data changes (for example, with projects on which they are a team member), new contributions are added to a discussion or document, or when action on their part is required (for example, when an approval is required within a workflow).
- User Profiles – User Profiles can provide information such as contact details, location, roles, skills, certifications, a user photo, etc. Other users in the system can therefore conduct searches based on these attributes in order to identify, for example, a Business Analyst based in the Boston office, and then contact that user either directly in PowerSteering or via phone or email. Any work a user is associated with also provides a link back to that user’s profile. So if a PMO manager in another business unit is looking to replicate a closed-out project, they can quickly find the details of the owner of the successful completed project to get in touch with them.