How to Get a Detailed View of IT Expenses – Think Bill of IT
Bringing the Value of IT to Light
For the uninitiated, a bill of IT is a bill of materials which clearly and transparently explains the cost of IT services and devices in a way that’s easily understood by business end-users.
If key decision-makers in a business don’t understand how technology gives an edge, then that’s wasted potential. Worse yet, if competitors have recognized the potential, then they will have a serious strategic advantage. That’s why one of the critical functions of IT lies in communicating the value it brings using technology that business people can understand. And in comes the bill of IT to help with that task.
What is a bill of IT?
Basically, a bill of IT is a bill of materials which clearly explains the cost of IT services and devices in a way that is easily understood by business end-users and decision-makers alike. More precisely, a bill of IT is a clear but detailed list that explicitly shows the associations between IT asset and services with any or all of the following:
• Its cost – the monthly cost or fix price per service or asset.
• The budgeted cost – full cost per year or other reporting period.
• The activities – last login date, key usage metrics, bandwidth use, roaming, voice and data.
• Benchmarking – how is the service use in comparison to other users or groups or the entire organization.
You see, presenting an undetailed budget or balance sheet just might lead everyone without a serious grounding in science or math (from decision-makers to the most junior employee), to think that IT is blowing the budget on toys. After all, it’s a pretty easy misconception to have when the justification for a purchase isn’t made clear.
For example, if the IT manager has purchased and installed a top-grade server with all the bells and whistles for enterprise email use without explaining why, then people might just think that it is money wasted. Remember: People might not have a strong understanding of technology. Now, if the other business units are shown a bill of IT which clearly highlights the quality of service (e.g., uptime, security measures, etc.) along with a measure of how much more it would have cost to use a cheaper server, suspicion goes away.
That’s only the most basic of advantages to having a bill of IT, by the way. By implementing a bill of IT, IT managers enable their companies to:
- Transition the operations and administration of mobile fleet
- Send invoices
- Centralize the management of all assets in one system
- Provide access to the centralized repository for all business unit managers to create a culture of Cost Transparency
- Give employees data on their technology consumption
- Crowdsource the procurement of IT, reduce calls to helpdesk
- Map and automate workflows.
- Chargeback costs to the business units.
- Manage your technology providers in one Integrated Ecosystem.
- Empower the entire organization to manage the enterprise digital footprint.
- Use Actionable Data Analytics
Using a bill of IT is one way to promote useful change in companies.
How do you get a Bill of IT?
I hope that cleared up any questions about the bill of IT. Wouldn’t it be great if there were a tool that generates a bill of IT quickly, painlessly, and simply? Well, the good news here is that such a tool exists. It’s Cimpl. Cimpl is an IT and telecom expense management tool that keeps track of all IT and telecom expenses in a company, and displays it all with simple clarity. It takes the simplicity of the bill of IT and makes it even more elegant for end users; justifying your IT investments will never be more clear-cut. Contact us to find out more!