Workflow Engine

What is a Workflow Engine and why you need one.

What is a Workflow Engine?

As it relates to workforce automation, a workflow engine is a mechanism, which assists or performs the coordination of activities and business processes. A Workflow engine may include some form of application tool execution capability, which activates applications, which are necessary to execute particular activities.

The sophistication of a workflow engine may range from a simple system, which offers support of a single fixed tool, to methods for invoking a wider range of local and remote tools.

workflow engine

Workflow Engine and Workflow Automation Software

Workflow automation software automates business processes (business workflow engine) or workflows. During this process, documents, information and tasks are passed from one participant to another allowing action to be taken, according to a set of procedural rules. In a typical scenario, the software interprets the process description, controls the instantiation processes and sequencing of activities. Work processes are added to user work lists, and application tools are invoked as necessary. This process is accomplished through one or more workflow engines, which manage the actual execution of the various processes.

A workflow engine can be activity-based – workflows are made of activities to be completed in order to accomplish the result – or entity-based – the focus is more holistic, on a given document and needed states for completion.

What is WFM Software?

Workflow automation (workflow engine software) requires careful preparation before implementation. Organizations must first examine the process(es) to be automated, and the way in which automation will shift the company culture. For example, if the customer order process will be automated, employees will need to be trained on what they will do with the new integrated business intelligence.

The workflow automation process should also consider continuous improvement and business process re-engineering. When processes are automated, enabling organizations access to improved business intelligence, it sometimes highlights ways in which the process can be improved. The workflow engine can solve the needs of a specific department’s problem or it can be implanted as an enterprise standard.