The BA Insight NetDocuments Federated Connector for Search enables seamless, real-time searching of content stored in NetDocuments—a leading cloud-based document management platform for legal and professional services—directly from within your NetDocuments portal. Unlike traditional indexing connectors, it performs query-time merging to unite NetDocuments search results with content from other enterprise systems such as Office 365 and SharePoint Server.
The connector respects NetDocuments’ native security and permissions model to ensure users only see content they are authorized to access. By federating queries at runtime, it avoids long re-indexing cycles, giving users access to the latest content along with metadata changes instantly. When combined with BA Insight’s extensive family of indexing connectors, the NetDocuments Federated Connector for Search provides comprehensive enterprise-wide content access without the operational complexities of maintaining a unified index.
Problems NetDocuments Federated Connector for Search Solves
Lengthy and resource-intensive crawls required to index large NetDocuments content stores, often resulting in stale or outdated search results.
Fragmented user search experiences when NetDocuments content is siloed separately from other enterprise repositories.
Security concerns and complexity in maintaining synchronized security trimming when consolidating multiple content sources.
Metadata and content changes in NetDocuments not reflected quickly in enterprise search indexes due to indexing delays.
Benefits NetDocuments Federated Connector for Search Delivers
Unified Search Across NetDocuments and Enterprise Systems
Query-time merging of search results from NetDocuments and other enterprise systems delivers a seamless, unified search experience without duplicating content.
Enforcement of Native Document-Level Security
Ensures users only access NetDocuments content they are authorized to see by honoring native document-level security.
Real-Time Search with Up-to-Date Content
Provides always-current results by querying NetDocuments directly, keeping metadata and content changes immediately searchable without re-indexing delays.
Reduced Infrastructure Through Crawl-Free Integration
Simplifies infrastructure needs by eliminating the need for large-scale crawling and index maintenance of NetDocuments content.
Boosted Productivity with Broad Repository Integration
Enhances productivity by integrating NetDocuments content alongside 90+ other content repositories, boosting intranet adoption and organizational efficiency.
Key Features of the NetDocuments Federated Connector for Search
Key Features of the NetDocuments Federated Connector for Search
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Query-Time Merge Technology
Query-Time Merge Technology
Federates search queries in real time, merging results from NetDocuments and other enterprise search platforms for a consolidated user experience.
FAQ
FAQ
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Instead of crawling and indexing NetDocuments content, this connector performs real-time query federations, merging search results at the time of user queries to always show the latest content.
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Yes, it strictly enforces all native NetDocuments document-level security controls, ensuring users only see content they are authorized to access.
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It integrates with Office 365, SharePoint Server, and can be combined with BA Insight’s extensive suite of connectors to include over 90 other content sources.
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No, this federated approach eliminates the need for crawling or duplicating NetDocuments content into a central index.
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Metadata and content updates in NetDocuments are immediately reflected in search results since queries hit the live NetDocuments system at runtime.
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It is especially suited for large or fast-changing NetDocuments implementations where re-indexing would be slow, costly, or impractical.