AccuRoute empowers your records staff by allowing them to ditch paper processes by automatically capturing and routing documents.
Reducing cumbersome paper processes via records scanning automation helps boost staff productivity, ensure data accuracy and security, and create faster more reliable processes – from the point of capture through storage.
AccuRoute’s document automation and workflow solution helps your organization implement records handling best practices for both back-scanning projects of any size and day-forward processes.
Scan and Submit Documents More Easily
Improve Visibility, Reduce Errors
Increase Productivity and Efficiency
Dealing with Paper
Paper records aren’t going anywhere, which means you need a streamlined, accurate approach to standardizing a digital transformation process for content that arrives in paper form.
If your organization is ready to automate records, you must be able to efficiently address high-volume projects and prepare day-forward practices to maintain simplicity when dealing with electronic documents.
Start by creating a “moving forward” plan using AccuRoute to automatically scan and parse through documents based on key data points. Data in these documents will be automatically processed via Optical Character Recognition (OCR), conversion, or compression, and then sent to an end destination for secure storage and easy retrieval.
Preemptively set up destination protocols for automatic distribution based on keywords or rules, or add specific prompting instructions on a case-by-case basis. AccuRoute does the heavy lifting to modernize records processes from capture, through workflow, and all the way down the appropriate repository.
Solution Brief | What About Electronic Documents?
Let’s face it; managing paper is a challenge. Once documents are in a digital format, they become much easier to access, manage, and track.
By modernizing your records department via electronic document processes, your organization can benefit from one central system to submit items to one or multiple email addresses for processing.
AccuRoute effortlessly performs automated forms classification and extraction, allowing materials to be distributed based on form type or any other determining factors, such as customer name, client or matter.
Strengthen standard practices and enforce Quality Control measures with tools like AccuRoute Queue, which automatically fixes, edits, and moves documents between various permissioned groups of users by project or task.Learn More: Solution Brief
AccuRoute can populate many workflows and processes to native device panels on most MFP vendors on the market. Users can batch scan, prompt for data (such as a client or matter number), and easily search folders in end repositories.
You need a lot of processing power to handle all the records traffic for an organization. AccuRoute takes the burden off user workstations for heavy lifting tasks like OCR, plus you can prepare for peak scanning hours by easily allocating or adding more processing power.
AccuRoute supports both On-Premise or Cloud faxing, and rolling it out is a breeze. Leverage existing infrastructure and fax routing rules, or upgrade to AccuRoute Cloud Fax to offload the burden of hardware maintenance and upkeep.
Security and Compliance
Records processes promote more comprehensive security measures by providing a digital footprint for documents as they move throughout the organization. By processing information via AccuRoute from arrival through storage, your organization is well prepared for the next internal or external audit.
Data Loss Prevention
Using AccuRoute Content Monitor you can add Data Loss Prevention to any document or just specific workflows. Content Monitor allows Administrators to flag key static or variable terms or sequences for further routing and decision making, pause the document in place, or even redact the flagged information.
Forms automation allows documents to be managed automatically by AccuRoute without human intervention. With AccuRoute CX, documents are classified into a document type, such as an invoice. Then, AccuRoute locates and deciphers important information via machine learning technology, so that information can be used downstream.
“When we moved into the new 104,000 square foot office, we only moved 3,700 linear feet of paper records storage, down from the original 15,000. At present, we are down to 2,500 linear feet of storage, a massive 80% reduction.” ― Sharon Kasachkoff, Chief Logistics Officer, Jackson Walker LLP