This Texas county elections office simplified access to voting for more than 17,000 residents using FileBound.

Ensuring accurate, secure voting records is essential to the democratic process and supporting the validity of elections. To accommodate changing voting regulations, improve accessibility, and ensure the integrity and disaster recovery of voter data, the Uvalde County Elections Office needed technology that would encompass these capabilities while improving staff productivity. That’s where FileBound came in.

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The challenge

Retaining accurate, secure voting records is essential to the democratic process and supporting the validity of elections. To accommodate changing voting regulations and ensure the integrity and disaster recovery of voter data, the Uvalde County Elections Office wanted technology that would encompass these capabilities while also streamlining the process of updating voter records.

How they did it

With support from Access Imaging Solutions, the Uvalde County Elections Office implemented FileBound to improve, standardize, and digitize voter documents. This upgrade immediately helped ease cumbersome manual processes and greatly decreased the time needed to process new voter packages.

The results

Voter registration packages can be securely accessed by permissioned individuals via the FileBound Cloud. To improve public access, new voter applications are also available online for county residents. FileBound’s scalability allows the Office to expand to other services, such as ballot-by-mail applications and beyond.

Uvalde County staff adopted the new processes quickly with little to no training required, since FileBound dovetailed seamlessly with existing applications and systems. FileBound’s flexibility helps staff adapt to new process requirements, organizational changes, and remote working conditions with no problems. Staff saves time previously spent printing, scanning, and indexing while eliminating the cost of machine use, paper, and toner to print forms. FileBound also aids in disaster recovery measures by ensuring all content is available round the clock, mitigating any natural or man-made disasters.

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