FileBound for Contract Management Workflow

Ensuring Transparency at Every Step

Whatever your industry, there’s a good chance that your employees are spending way too much of their precious time routing, tracking, and generally keeping tabs on the constant shuffle that is Contract Management. Though it can be a task synonymous with tedium, it also requires a good deal of precision to keep everything flowing like a well-oiled machine.

FileBound is your solution to contract chaos. From drafting, to client approval, to renewals, our system enhances your Contracts Management protocol. FileBound automatically routes workflow, communicating tasks to appropriate stakeholders. Even more, it monitors progress and checklists, reminding stakeholders of time-sensitive tasks like deadlines, expirations and renewals. All documents may be executed via DocuSign and will automatically route to storage in our secure cloud-based libraries for record keeping. Here are the details:

• New Contract Request Form. Often, handling the influx of received contracts is only half the battle. When it comes to drafting contracts for new accounts or suppliers, those using FileBound’s public forms portal can access a New Contract Request form, and the submitted information is automatically populated in the appropriate contract template, saving both time and money.
• Supplemental Template Libraries. Your FileBound solution includes five contract templates and we’ll work with you to create any additional templates you need for a more complete library.
• Automatically Import from Email. When a contract is sent to a specific inbox, FileBound removes the attachment and automatically stores it in the system for future processing. Notifications inform the appropriate parties when a contract has been added or is ready for review.
• Organized Storage for Audit Preparedness. You probably store your contracts in multiple systems, filing cabinets, or in the inbox of whomever is in charge of executing the contract. This means there’s often no easy way to prepare for an audit. With FileBound, all contracts are centrally located and cataloged in a searchable database that’s securely accessible on any PC or mobile device. With a simple search, you can have access to any contract instantly.
• A Standard, Automated Process. In addition to organizing contracts, you can send contracts to others for revisions, prioritize based on due dates and other criteria, and instantly see who needs to take the next action on a specific contract.
• Version Tracking. With so many people reviewing the same contract, how can you be sure the one you’re reviewing is the most recent version? With FileBound, the versioning is handled for you. All versions are tracked and accessible, and the most recent is automatically made available.